Optimising your workspace for good mental health and wellbeing
Your workspace can significantly impact your mental health and general wellbeing. A poorly designed or cluttered environment can lead to stress, discomfort and reduced productivity. On the other hand, a well thought out workspace can improve focus, enhance mood and support your physical health. Here’s how you can create a workspace that’s comfortable and kind to yourself - both physically and mentally.
Ergonomics: supporting your body
Good ergonomics are essential for physical wellbeing – and by this we mean how your seating position, desk and equipment are positioned for optimum comfort.
Ensure your chair supports your lower back, your feet rest flat on the floor, and your desk is at a comfortable height to prevent strain on your wrists and shoulders. A cushion in the small of your back is a good solution if you need it. Getting used to working with your feet flat on the floor might take a few days but remind yourself often and an effective habit will form. Sitting in this position encourages you to sit up straighter.
A good tip is to position your screen so the top is at eye level, reducing neck strain. If you use a laptop, consider a stand and separate keyboard to achieve the correct height. Small ergonomic changes can make a big difference to your overall comfort.
Some people swear by standing desks, preferring to work while standing. There are some excellent options where you can alter the position of your desk depending on your preferences throughout the day.
Lighting: brighten your day
Lighting affects your ability to see and also your mood and energy levels. Natural light is ideal, so set up your workspace near a window if possible. Exposure to daylight boosts serotonin levels, improving mood and productivity. It can also keep you aware of the different times of day to help you feel connected and aware of the time.
If natural light isn’t an option, invest in good-quality artificial lighting. Choose bulbs with a warm, natural tone to reduce eye strain. A desk lamp with adjustable brightness can be especially useful for tasks requiring focused light.
Equipment: tools to make life easier
The right equipment can reduce frustration and save time. Invest in tools that suit your needs, whether that’s an ergonomic keyboard, noise-cancelling headphones, or a second monitor. At Just Audit all of our team has their own home office with either triple screens or now mainly huge 42” monitors which work very well – they’re one of those things that you wonder how you managed before you had them.
Change of scene: refresh your mind
Don’t underestimate the importance of stepping away from your workspace. Phone calls, where you don’t need to take notes, can be taken standing or even walking, for a change of perspective.
Taking regular breaks and varying your environment can prevent burnout, help your body and refresh your mind! Even a five-minute stretch away from your desk can help recharge your mental energy – and that includes making your favourite cuppa!
Desk space: keeping things tidy
Avoid clutter by tidying as you go. Keep your workspace organised and free from unnecessary distractions. Store items you use daily within arm’s reach and put away anything non-essential. Cable organisers can tidy up trailing wires, and desk trays or drawer dividers can help keep supplies in order. A clear desk allows for clearer thinking and reduces visual noise that can cause stress.
By working in a clean, organised space, you’ll find yourself with renewed focus and your desk will become a far nicer place to be. Regularly declutter your space and archive items you no longer need. A well-organised workspace makes it easier to find what you need and helps you feel in control, reducing anxiety.
Organisation and filing: create mental clarity
Good organisation extends beyond your immediate desk. Develop a simple filing system for both physical and digital documents. Label folders clearly and use colour-coding for easy identification. Make sure your appointments and deadlines are visible to you – either in paper or digital form. And make a clear list of your goals for each day. Perhaps develop your own ‘dashboard’, showing your ongoing projects, their status and timelines – however that works for your business.
Adding comfort and personal touches
Finally, don’t forget to make your workspace a place you enjoy. Add personal touches like reference books, artwork or photos. Plants can improve air quality and create a calming atmosphere.
Consider adding a comfortable throw or cushion to your chair for extra support. A diffuser with essential oils or a scented candle can also help create a soothing environment. Gentle background music might work for some but be mindful of others if you share a workspace.
Conclusion
Optimising your workspace is an investment in your mental and physical well-being. By considering ergonomics, lighting, equipment, seating, and organisation, you can create a space that supports your productivity and comfort. Regular breaks and a personalised, calming environment complete the picture. A well-thought-out workspace doesn’t just improve how you work – it improves how you feel.
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